Company: The Elite Job

Location: Nigeria

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a highly organized and proactive Event Planning Virtual Assistant to support our growing team in managing and coordinating events remotely. This role requires a detail-oriented individual who can efficiently handle administrative tasks, communicate with clients and vendors, and ensure that all event activities run smoothly from conception to execution. As a key member of our remote team, you will play an essential role in helping the company deliver memorable events while maintaining the highest standards of professionalism and efficiency.

Key Responsibilities

• Coordinate and manage virtual and in-person events, including corporate meetings, webinars, workshops, and social gatherings.

• Communicate with clients, vendors, and stakeholders to confirm event requirements and logistics.

• Maintain and update event schedules, calendars, and task lists to ensure deadlines are met.

• Assist in preparing event materials, presentations, and reports.

• Support the team in booking venues, arranging equipment, and managing vendor contracts.

• Track event budgets, manage invoices, and ensure cost-effective planning.

• Provide real-time support during events, including troubleshooting and coordination.

• Conduct post-event evaluations and prepare summary reports for internal teams.

• Maintain an organized system of documentation and event records.

Required Skills and Qualifications

• Proven experience in virtual assistance, event planning, or administrative coordination.

• Strong organizational and time-management skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to work independently and proactively in a remote environment.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with virtual meeting platforms (Zoom, Microsoft Teams, Google Meet).

• Basic knowledge of event management tools and software is a plus.

• Strong problem-solving skills and ability to handle last-minute changes efficiently.

Experience

• Minimum 1–2 years of experience in event coordination, virtual assistance, or related administrative roles.

• Experience managing multiple projects simultaneously in a fast-paced environment.

• Prior experience with remote work or virtual event coordination is highly desirable.

Working Hours

• Full-time or part-time options available.

• Flexible working hours to accommodate different time zones and event schedules.

• Remote work; attendance for virtual meetings and event coordination as required.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking abilities.

• Proactive and self-motivated with excellent problem-solving skills.

• High level of professionalism and discretion when handling confidential information.

• Ability to maintain composure under pressure and meet tight deadlines.

• Collaborative mindset with strong interpersonal skills for remote teamwork.

Benefits

• Work from the comfort of your home.

• Flexible working hours to balance personal and professional life.

• Opportunity to gain hands-on experience in event management and coordination.

• Exposure to diverse projects and high-profile clients.

• Supportive and collaborative remote team environment.

Why Join The Elite Job

At The Elite Job, we are committed to fostering a culture of excellence, growth, and innovation. Joining our team means becoming part of a company that values your skills, encourages professional development, and provides opportunities to work on dynamic projects across industries. As a Virtual Event Planning Assistant, you will gain exposure to a wide range of event planning experiences while working remotely with a flexible schedule.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter detailing relevant experience and motivation for applying. Applications should be sent to us with the subject line: Application – Event Planning Virtual Assistant.