HR Virtual Assistant – Recruitment & Interview Scheduling

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Company: The Elite Job

Location: Nigeria

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a proactive and detail-oriented HR Virtual Assistant to join our dynamic human resources team. This role is ideal for individuals passionate about recruitment and HR operations, with a strong focus on coordinating and scheduling interviews, managing candidate communications, and supporting HR processes remotely. The HR Virtual Assistant will act as the first point of contact for candidates, ensuring a smooth and professional recruitment experience while supporting the HR team in administrative tasks.

Key Responsibilities

  • Manage and coordinate interview schedules with candidates and hiring managers.

  • Maintain accurate and up-to-date candidate records in HR databases.

  • Screen incoming resumes and applications based on job requirements.

  • Assist in posting job openings on various job portals and social media platforms.

  • Communicate with candidates regarding interview details, follow-ups, and onboarding procedures.

  • Support HR team with administrative tasks such as document preparation, data entry, and report generation.

  • Handle confidential candidate and company information with the utmost discretion.

  • Collaborate with the HR team to improve recruitment processes and candidate experience.

Required Skills and Qualifications

  • Excellent written and verbal communication skills in English.

  • Strong organizational skills with attention to detail.

  • Ability to manage multiple tasks and prioritize effectively.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.

  • Familiarity with Applicant Tracking Systems (ATS) or HR management software is a plus.

  • Professional and courteous demeanor in all candidate interactions.

  • Strong problem-solving and decision-making skills.

Experience

  • Minimum 1–2 years of experience in HR support, recruitment coordination, or administrative roles.

  • Experience working remotely or with virtual teams is preferred.

  • Prior experience in scheduling interviews, candidate communication, or recruitment administration is advantageous.

Working Hours

  • Flexible remote working hours.

  • Must be available during core business hours for scheduling and coordinating interviews.

  • Occasional weekend or after-hours availability may be required based on recruitment needs.

Knowledge, Skills, and Abilities

  • In-depth understanding of recruitment processes and HR operations.

  • Ability to manage confidential information with integrity.

  • High proficiency in time management and multitasking.

  • Strong interpersonal skills and ability to work collaboratively in a virtual environment.

  • Ability to quickly adapt to new tools, software, and remote workflows.

Benefits

  • Competitive compensation package.

  • Flexible work-from-home arrangement.

  • Opportunities for professional development and skill enhancement.

  • Exposure to recruitment and HR operations in a fast-growing organization.

  • Supportive and collaborative virtual work environment.

Why Join The Elite Job

At The Elite Job, we believe in nurturing talent and fostering growth. You will be part of a forward-thinking HR team, gaining hands-on experience in recruitment and HR operations while working remotely. Our team values innovation, collaboration, and continuous learning, making this an excellent opportunity for career growth in HR.

How to Apply

Interested candidates are invited to submit their CV and a cover letter highlighting relevant experience to us with the subject line: HR Virtual Assistant Application

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...