Office Administrator Jobs in Kolkata for Freshers

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Company: HR Service Jobs

Location: Kolkata

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-08-16

Valid Through: 2026-08-16

Job Summary

HR Service Jobs is seeking a proactive and organized Office Administrator to join our Kolkata office. This entry-level role is ideal for freshers looking to kick-start their career in office administration and operations. The successful candidate will ensure smooth daily operations, support team coordination, and maintain a productive office environment while developing key administrative skills.

Key Responsibilities

  • Manage day-to-day office operations, including maintaining office supplies and inventory.

  • Assist in scheduling meetings, appointments, and internal events.

  • Handle incoming calls, emails, and correspondence professionally.

  • Maintain and organize office files, records, and databases.

  • Support HR and management with documentation, reporting, and data entry tasks.

  • Coordinate with vendors and service providers as needed.

  • Ensure compliance with office policies and maintain a clean, organized workplace.

  • Assist in preparing presentations, reports, and other administrative documents.

Required Skills and Qualifications

  • Bachelors degree in any discipline is preferred.

  • Strong organizational and multitasking skills.

  • Excellent written and verbal communication skills in English.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Attention to detail and a proactive approach to problem-solving.

  • Ability to work independently as well as in a team environment.

Experience

  • Freshers are encouraged to apply.

  • Internship experience in office administration or related fields is a plus but not mandatory.

Working Hours

  • Full-time: Monday to Friday

  • Standard office hours with occasional flexibility depending on organizational requirements.

Knowledge, Skills, and Abilities

  • Strong administrative and organizational skills.

  • Ability to manage multiple tasks efficiently.

  • Good interpersonal and communication skills.

  • Ability to learn new systems and processes quickly.

  • Professional and courteous demeanor with clients and colleagues.

Benefits

  • Competitive salary package for freshers.

  • Opportunities for professional growth and skill development.

  • Friendly and collaborative work environment.

  • Exposure to various administrative and operational functions.

Why Join HR Service Jobs

  • Begin your career with a reputable company that values growth, learning, and professional development.

  • Work in a supportive environment that encourages innovation and skill enhancement.

  • Opportunity to gain hands-on experience in office administration and corporate operations.

How to Apply

Interested candidates are requested to submit their resume and cover letter to our official email us with the subject line: Application for Office Administrator – Kolkata. Shortlisted candidates will be contacted for an interview.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

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4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...