Real Estate Operations Virtual Assistant - Freelance

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Company: The Elite Job

Location: Singapore

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a highly motivated and detail-oriented Real Estate Operations Virtual Assistant to join our team on a freelance basis. This role is ideal for individuals passionate about real estate and operational efficiency, looking to support our dynamic team remotely. The Virtual Assistant will manage daily administrative and operational tasks, assist in property management, and streamline communications between clients, agents, and vendors. This is a flexible, remote opportunity designed for self-starters who thrive in a fast-paced environment.

Key Responsibilities

  • Manage and organize property listings, ensuring accurate and up-to-date information across platforms.

  • Assist in scheduling property viewings, appointments, and virtual tours for clients.

  • Coordinate communication between real estate agents, clients, contractors, and service providers.

  • Prepare and maintain reports, spreadsheets, and other operational documentation.

  • Conduct basic market research, including property trends, pricing, and competitor analysis.

  • Handle customer inquiries and provide timely responses via email, phone, and messaging platforms.

  • Support the team in listing management, contract preparation, and transaction follow-ups.

  • Assist with administrative duties, such as document management, data entry, and CRM updates.

  • Identify opportunities to improve operational workflows and support process optimization.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant, preferably in real estate or property management.

  • Strong organizational and time-management skills with attention to detail.

  • Excellent written and verbal communication skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

  • Familiarity with CRM software and property management tools is a plus.

  • Ability to multitask, prioritize, and work independently in a remote environment.

  • High level of professionalism and discretion when handling confidential information.

Experience

  • Minimum 1–3 years of experience as a Virtual Assistant or in real estate operations.

  • Freelance or remote work experience is highly desirable.

  • Experience with real estate transactions, property listings, or real estate marketing is a strong advantage.

Working Hours

  • Flexible schedule with a minimum of 20–30 hours per week.

  • Must be available during agreed core hours to coordinate with team and clients.

  • Remote work allows for location flexibility.

Knowledge, Skills, and Abilities

  • Strong problem-solving and critical thinking skills.

  • Ability to adapt quickly to changing priorities and technology tools.

  • Self-motivated, proactive, and resourceful in completing tasks without supervision.

  • Strong interpersonal skills to maintain positive relationships with clients and team members.

  • Knowledge of real estate processes, terminology, and best practices.

Benefits

  • Competitive freelance compensation on an hourly or per-project basis.

  • Flexible remote work schedule.

  • Opportunity to gain hands-on experience in real estate operations.

  • Exposure to a dynamic team and potential for long-term collaboration.

  • Access to professional development resources and real estate industry insights.

Why Join The Elite Job

  • Be part of a fast-growing, forward-thinking organization that values innovation and efficiency.

  • Work remotely while contributing meaningfully to the real estate sector.

  • Gain diverse experience in real estate operations, client management, and process improvement.

  • Flexible working hours allow for a balanced lifestyle.

  • Collaborate with a team that supports professional growth and skill development.

How to Apply

Interested candidates should submit the following via email or the application portal:

  • Updated resume highlighting relevant experience.

  • A brief cover letter explaining why you are a great fit for this freelance role.

  • Examples of previous administrative or real estate-related work (if available).

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