Real Estate Virtual Assistant (Remote Opportunity)

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Company: The Elite Job

Location: Spain

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a motivated and detail-oriented Real Estate Virtual Assistant to join our dynamic team remotely. This role is ideal for individuals passionate about real estate, technology, and client service, who can support our agents and management with administrative, marketing, and operational tasks. The successful candidate will play a critical role in streamlining business processes, maintaining client relationships, and supporting property listings and transactions efficiently.

Key Responsibilities

  • Manage day-to-day administrative tasks for real estate agents, including scheduling appointments, coordinating meetings, and handling emails.

  • Assist in the preparation and management of property listings across multiple platforms.

  • Conduct market research, compile data, and generate reports to support business decisions.

  • Maintain client databases and track communication history to ensure excellent customer service.

  • Prepare and organize contracts, agreements, and other documentation related to property transactions.

  • Manage social media accounts and marketing campaigns to enhance property visibility.

  • Respond to client inquiries in a timely and professional manner.

  • Provide general support to the real estate team, ensuring smooth workflow and operations.

Required Skills and Qualifications

  • Proven experience in real estate, virtual assistance, or administrative support is highly desirable.

  • Excellent organizational and multitasking abilities.

  • Strong written and verbal communication skills in English.

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.

  • Familiarity with CRM software, property listing platforms, and basic marketing tools.

  • Ability to handle confidential information with discretion and professionalism.

Experience

  • Minimum 1–2 years of experience in administrative roles, real estate support, or virtual assistance.

  • Experience in managing digital marketing campaigns or social media for real estate is a plus.

Working Hours

  • Remote work with flexible hours.

  • Availability during standard business hours (adjustable based on time zone requirements).

Knowledge, Skills, and Abilities

  • Strong problem-solving and decision-making skills.

  • High attention to detail and accuracy in all tasks.

  • Ability to work independently and as part of a remote team.

  • Proactive approach to learning and adopting new technologies.

  • Customer-focused mindset with the ability to build and maintain professional relationships.

Benefits

  • Fully remote work opportunity.

  • Flexible working hours.

  • Competitive salary with performance-based incentives.

  • Professional growth and development opportunities in the real estate sector.

  • Exposure to a collaborative and innovative work environment.

Why Join The Elite Job?

At The Elite Job, we prioritize employee growth, flexibility, and professional excellence. Joining our team means working with a forward-thinking company that values innovation, supports remote work, and provides opportunities to develop a rewarding career in real estate and administrative support.

How to Apply

Interested candidates are encouraged to submit their resume and a brief cover letter highlighting relevant experience to us (example email). Please include Real Estate Virtual Assistant Application in the subject line.

Applications will be reviewed on a rolling basis, and qualified candidates will be contacted for an interview.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...