Remote Personal Virtual Assistant for Entrepreneurs

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Company: The Elite Job

Location: Kenya

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a highly organized, proactive, and detail-oriented Remote Personal Virtual Assistant to support busy entrepreneurs in managing their daily business operations. The ideal candidate will be responsible for streamlining schedules, handling communications, managing tasks, and providing administrative support to ensure business efficiency. This remote role is perfect for self-motivated individuals who thrive in a dynamic, fast-paced environment and enjoy contributing to the success of growing businesses.

Key Responsibilities

  • Manage and organize schedules, appointments, and meetings for entrepreneurs.

  • Handle emails, phone calls, and other communications professionally and promptly.

  • Coordinate travel arrangements, itineraries, and event planning.

  • Prepare reports, presentations, and documents as required.

  • Conduct research and compile data to support business decisions.

  • Assist in managing social media accounts, content calendars, and online presence.

  • Monitor deadlines, projects, and task lists to ensure timely completion.

  • Liaise with clients, partners, and vendors on behalf of entrepreneurs.

  • Perform ad-hoc administrative and personal support tasks as needed.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant, Personal Assistant, or in a similar administrative role.

  • Exceptional organizational, multitasking, and time-management skills.

  • Strong written and verbal communication skills in English.

  • Proficiency with Microsoft Office Suite, Google Workspace, and productivity tools like Trello, Asana, or Slack.

  • Basic knowledge of social media management and digital tools.

  • Ability to work independently with minimal supervision.

  • High level of discretion and confidentiality handling sensitive information.

Experience

  • Minimum 2 years of experience supporting entrepreneurs, executives, or small business owners remotely or in-office.

  • Experience in managing calendars, communications, and administrative tasks efficiently.

  • Exposure to digital tools and online business operations is highly preferred.

Working Hours

  • Flexible remote work schedule, generally 20–40 hours per week.

  • Availability during core business hours may be required depending on client needs.

Knowledge, Skills, and Abilities

  • Exceptional organizational and planning abilities.

  • Strong attention to detail and problem-solving mindset.

  • Excellent interpersonal and client management skills.

  • Adaptable to changing priorities and capable of handling multiple tasks simultaneously.

  • Tech-savvy with the ability to learn new software and tools quickly.

Benefits

  • Fully remote position offering work-life balance.

  • Opportunity to work with dynamic entrepreneurs and innovative businesses.

  • Competitive salary and performance-based incentives.

  • Professional development and skill enhancement opportunities.

  • Flexible working hours to suit individual needs.

Why Join The Elite Job?

At The Elite Job, we empower our team to work autonomously while contributing meaningfully to entrepreneurs success. You will be part of a collaborative, supportive, and growth-oriented environment where your skills and contributions are valued. This is an opportunity to build long-term professional relationships while expanding your expertise in virtual assistance and entrepreneurial support.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter highlighting relevant experience and skills. Please include examples of previous virtual assistant work or projects that demonstrate your ability to manage tasks remotely. Applications should be sent to us with the subject line: Application for Remote Personal Virtual Assistant

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...