Company: The Elite Job

Location: Spain

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary:

The Elite Job is seeking a highly organized and proactive Remote Virtual Office Coordinator to support the efficient operation of our virtual office environment. This role is ideal for a professional who thrives in a remote setting, excels in multitasking, and possesses excellent communication skills. As a key member of our team, you will ensure seamless coordination between departments, manage administrative tasks, and maintain smooth workflow across our digital operations.

Key Responsibilities:

• Serve as the primary point of contact for internal teams, clients, and external stakeholders.

• Manage virtual calendars, schedule meetings, and coordinate appointments across multiple time zones.

• Handle email correspondence, follow-ups, and documentation with accuracy and professionalism.

• Maintain digital filing systems, records, and databases ensuring up-to-date and organized information.

• Assist with onboarding new team members and provide remote administrative support.

• Prepare reports, presentations, and other documentation as needed.

• Support project coordination, tracking deadlines, and monitoring deliverables.

• Troubleshoot basic technical issues related to virtual office tools and platforms.

• Ensure confidentiality and security of sensitive company and client information.

Required Skills and Qualifications:

• Proven experience in virtual office management, administrative support, or similar roles.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Teams, Slack, Google Workspace).

• Excellent written and verbal communication skills.

• Exceptional organizational and multitasking abilities.

• Strong attention to detail and commitment to accuracy.

• Ability to work independently with minimal supervision while remaining proactive and solution-oriented.

Experience:

• 2–4 years of experience in virtual office coordination, administrative support, or project coordination preferred.

• Experience in remote team management or supporting distributed teams is highly desirable.

Working Hours:

• Flexible remote work schedule with core hours from 10:00 AM to 6:00 PM (your local time zone).

• Some occasional meetings outside core hours may be required depending on project needs.

Knowledge, Skills, and Abilities:

• Strong problem-solving and critical thinking skills.

• Ability to prioritize tasks efficiently and manage multiple deadlines.

• Proficient in digital communication etiquette and remote collaboration best practices.

• Familiarity with cloud storage, project management tools (Trello, Asana, Monday.com), and CRM systems.

• Adaptable to changing priorities and a fast-paced work environment.

Benefits:

• Fully remote role – work from anywhere with a stable internet connection.

• Competitive salary with performance-based incentives.

• Paid time off and flexible work arrangements.

• Professional growth opportunities with continuous learning and development programs.

• Access to a collaborative and supportive remote work culture.

Why Join The Elite Job:

At The Elite Job, we value our employees as the heart of our operations. Joining our team means becoming part of a forward-thinking, innovative company that encourages autonomy, flexibility, and professional growth. You will be empowered to contribute meaningfully while working in a fully remote, inclusive, and collaborative environment.

How to Apply:

Interested candidates are invited to submit their updated resume along with a brief cover letter highlighting their relevant experience and motivation for the role to us with the subject line Application – Remote Virtual Office Coordinator.

Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for a virtual interview.