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Company: The Elite Job

Location: Kenya

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-28

Valid Through: 2026-10-28

Job Summary

The Elite Job is looking for a proactive and detail-oriented Virtual Assistant to join our dynamic remote team. The ideal candidate will provide high-quality administrative and operational support to ensure smooth day-to-day business operations. This role is perfect for a self-motivated individual who thrives in a fast-paced environment, demonstrates excellent communication skills, and is capable of handling multiple tasks efficiently with minimal supervision.

Key Responsibilities

  • Manage calendars, appointments, and scheduling for executives or teams.

  • Handle email correspondence, prepare reports, and organize documents.

  • Perform data entry, record-keeping, and maintain databases.

  • Assist in project coordination, task tracking, and follow-ups.

  • Conduct online research and compile relevant information as needed.

  • Prepare presentations, spreadsheets, and written communications.

  • Support social media management and basic marketing activities when required.

  • Communicate effectively with internal and external stakeholders.

  • Maintain confidentiality of sensitive business information.

  • Provide customer support and manage client inquiries in a timely and professional manner.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.

  • Excellent written and verbal communication skills.

  • Strong organizational and time management abilities.

  • Ability to multitask and prioritize effectively.

  • High attention to detail and accuracy.

  • Tech-savvy with the ability to learn new tools quickly.

  • Reliable internet connection and a dedicated workspace.

Experience

  • Minimum of 1–3 years of experience in administrative or virtual assistant roles.

  • Experience working with international clients or remote teams is an advantage.

Working Hours

  • Flexible working schedule with availability to attend virtual meetings as required.

  • Full-time (8 hours/day) or Part-time (4 hours/day) options available depending on project needs.

Knowledge, Skills, and Abilities

  • Strong problem-solving skills with a proactive attitude.

  • Ability to work independently and manage time effectively.

  • Familiarity with tools such as Trello, Slack, Asana, or Zoom.

  • Excellent interpersonal and collaboration skills.

  • Professional demeanor with a customer-oriented mindset.

Benefits

  • 100% remote work flexibility.

  • Competitive salary and performance-based bonuses.

  • Opportunities for career growth and professional development.

  • Supportive and inclusive work culture.

  • Work-life balance with flexible scheduling.

Why Join The Elite Job

At The Elite Job, we believe in empowering our employees to succeed in a global, digital-first workplace. Joining our team means being part of a forward-thinking organization that values innovation, collaboration, and personal growth. You will have the freedom to work from anywhere while contributing to projects that make a real impact.

How to Apply

Interested candidates are invited to submit their updated resume and a brief cover letter outlining relevant experience and availability.
Apply directly through our career page or send your application to us with the subject line: Application for Virtual Assistant Position.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...