Virtual Assistant Full-Time Position - Available for Singapore and Philippines Residents

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Company: The Elite Job

Location: Singapore

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a dedicated and proactive Virtual Assistant to join our dynamic remote team. This full-time role is ideal for organized, detail-oriented individuals who thrive in a fast-paced environment and can support our operations efficiently from Singapore or the Philippines. The Virtual Assistant will serve as a critical support resource, ensuring smooth communication, effective scheduling, and seamless administrative operations across various departments.

Key Responsibilities

  • Manage and organize daily schedules, appointments, and calendar events for team members.

  • Handle email correspondence, respond to inquiries, and escalate matters as necessary.

  • Maintain accurate records, documentation, and digital filing systems.

  • Assist with data entry, reporting, and preparing presentations.

  • Coordinate virtual meetings, conferences, and project deadlines.

  • Provide support in social media monitoring, customer follow-ups, and basic marketing tasks.

  • Collaborate with team members to ensure timely completion of tasks and projects.

  • Proactively identify opportunities to improve workflows and operational efficiency.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant or in administrative support.

  • Strong command of English, both written and verbal.

  • Proficiency in Microsoft Office Suite, Google Workspace, and basic project management tools (Trello, Asana, or similar).

  • Familiarity with communication tools such as Zoom, Slack, and Microsoft Teams.

  • High level of organization, attention to detail, and multitasking capability.

  • Strong problem-solving skills and ability to work independently.

  • Professional attitude, reliability, and confidentiality in handling sensitive information.

Experience

  • Minimum 1–2 years of experience in administrative support, virtual assistance, or related roles.

  • Experience supporting teams or executives remotely is a plus.

Working Hours

  • Full-time role: 40 hours per week.

  • Flexible hours based on collaboration with international teams, with availability for scheduled meetings.

Knowledge, Skills, and Abilities

  • Excellent time management and organizational skills.

  • Effective communication and interpersonal skills.

  • Ability to prioritize tasks and meet deadlines consistently.

  • Comfortable with digital tools and remote collaboration platforms.

  • Adaptable, resourceful, and proactive in taking initiative.

Benefits

  • Competitive salary with performance-based incentives.

  • Fully remote work with flexible scheduling.

  • Professional development opportunities and training programs.

  • Supportive and inclusive work environment.

  • Opportunity to work with an international team and gain cross-industry experience.

Why Join The Elite Job?

Joining The Elite Job means becoming part of a forward-thinking organization that values innovation, collaboration, and employee growth. As a Virtual Assistant, you will play a pivotal role in supporting our operations, contributing to meaningful projects, and enhancing your professional skill set in a global work environment.

How to Apply

Interested candidates are invited to submit their resume and a brief cover letter outlining relevant experience to us with the subject line: Application – Virtual Assistant (Singapore/Philippines). Shortlisted candidates will be contacted for a virtual interview.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...