Virtual Assistant, Real Estate Ops & Property Management – Remote

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Company: The Elite Job

Location: Kenya

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-28

Valid Through: 2026-10-28

Job Summary

The Elite Job is seeking a proactive and detail-oriented Virtual Assistant for Real Estate Operations & Property Management to provide administrative and operational support to our real estate division. The ideal candidate will have experience in real estate administration, property coordination, tenant management, and client communication. This is a remote position ideal for professionals who are self-motivated, organized, and capable of managing multiple priorities with precision and efficiency.

Key Responsibilities

  • Provide administrative and operational support to property managers and real estate agents.

  • Maintain property listings, update client databases, and manage property documentation.

  • Coordinate property maintenance requests, inspections, and follow-up communications with vendors and tenants.

  • Manage email correspondence, calendar scheduling, and client inquiries efficiently.

  • Assist with lease renewals, rent collection tracking, and tenant onboarding processes.

  • Conduct online research, prepare reports, and maintain real estate CRM systems.

  • Support marketing activities by posting listings on property platforms and social media.

  • Ensure all real estate files, documents, and communications are properly organized and recorded.

  • Generate financial summaries and assist in preparing reports for management.

  • Perform other administrative duties as assigned to ensure seamless business operations.

Required Skills and Qualifications

  • Bachelors degree in Business Administration, Real Estate, or a related field preferred.

  • Proven experience as a Virtual Assistant or Administrative Support professional in a real estate or property management setting.

  • Excellent communication and organizational skills with strong attention to detail.

  • Proficiency in real estate CRM tools (e.g., AppFolio, Buildium, or similar).

  • Strong computer literacy with MS Office Suite and Google Workspace.

  • Ability to multitask, prioritize, and meet deadlines independently.

  • High level of professionalism, discretion, and integrity when handling confidential information.

Experience

  • Minimum of 2–4 years of experience in real estate administration, property management, or virtual assistance.

  • Experience working remotely with international teams is a plus.

Working Hours

  • Flexible working schedule based on property operations (approx. 8 hours per day).

  • Must be available for coordination during US business hours when required.

Knowledge, Skills, and Abilities

  • Strong understanding of property management workflows and real estate documentation.

  • Exceptional problem-solving and client service orientation.

  • Ability to handle pressure while maintaining accuracy and professionalism.

  • Excellent written and spoken English; additional languages are an advantage.

  • Adaptable to changing priorities in a fast-paced environment.

Benefits

  • Competitive salary with performance incentives.

  • 100% remote work setup – work from anywhere.

  • Career growth opportunities within a global real estate network.

  • Paid training and ongoing skill development.

  • Supportive and collaborative remote work culture.

Why Join The Elite Job

At The Elite Job, we believe in empowering professionals to thrive in a flexible, technology-driven work environment. You will have the opportunity to collaborate with a global team, manage exciting real estate projects, and grow your career in a company that values innovation, integrity, and excellence.

How to Apply

If you are a highly organized and motivated professional with a passion for real estate operations, we invite you to apply.
Submit your updated resume along with a cover letter detailing your relevant experience to us with the subject line Application – Virtual Assistant, Real Estate Ops & Property Management.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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