Virtual Assistant - Singapore / Philippines - Full-Time

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Company: The Elite Job

Location: Singapore

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a proactive and detail-oriented Virtual Assistant to provide full-time administrative and operational support to our dynamic team. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple tasks efficiently in a fast-paced virtual environment. This role is critical in ensuring smooth business operations, effective communication, and seamless coordination across teams.

Key Responsibilities

  • Provide day-to-day administrative support, including email management, calendar scheduling, and document preparation.

  • Assist in managing projects, tracking deadlines, and coordinating tasks across departments.

  • Conduct research, compile data, and create reports for decision-making purposes.

  • Handle client communications professionally via email, chat, or video conferencing.

  • Maintain digital files and ensure data confidentiality.

  • Assist in social media management, content scheduling, or basic marketing tasks as needed.

  • Coordinate and organize virtual meetings, webinars, and team events.

  • Perform other ad hoc tasks to support management and team objectives.

Required Skills and Qualifications

  • Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.

  • Strong proficiency in MS Office Suite, Google Workspace, and collaboration tools (Zoom, Slack, Trello, Asana).

  • Excellent written and verbal communication skills in English.

  • Exceptional organizational and time-management abilities.

  • High level of discretion, integrity, and professionalism.

  • Ability to work independently, prioritize tasks, and meet deadlines.

  • Basic knowledge of social media platforms and online tools is a plus.

Experience

  • Minimum 1–2 years of experience in a virtual assistant or administrative support role.

  • Experience in remote work environments is highly desirable.

  • Familiarity with project management tools and CRM systems is an advantage.

Working Hours

  • Full-time role with flexible working hours aligned with Singapore/Philippines time zones.

  • Standard working hours: 40 hours per week, with occasional availability for urgent tasks or meetings.

Knowledge, Skills, and Abilities

  • Strong problem-solving skills and adaptability in a virtual workspace.

  • Proactive mindset with the ability to anticipate needs and offer solutions.

  • Attention to detail and commitment to high-quality work.

  • Tech-savvy and quick to learn new software and tools.

  • Ability to multitask and manage multiple priorities efficiently.

Benefits

  • Competitive salary and performance-based incentives.

  • Fully remote work from the comfort of your home.

  • Opportunity for career growth and professional development.

  • Access to training programs and skill enhancement resources.

  • Friendly and collaborative team environment.

Why Join The Elite Job

At The Elite Job, we prioritize innovation, efficiency, and professional growth. Joining our team means working with a supportive management team, gaining exposure to diverse business operations, and contributing to meaningful projects that drive success. We value work-life balance, continuous learning, and recognizing the contributions of every team member.

How to Apply

Interested candidates are invited to submit their CV/resume along with a cover letter highlighting relevant experience and skills to us. Please include Virtual Assistant – Singapore/Philippines in the email subject line. Only shortlisted candidates will be contacted for an interview.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...