Company: The Elite Job

Location: United States

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking a highly organized, proactive, and tech-savvy Virtual Executive Assistant to provide comprehensive support to our C-Suite executives. This remote role is ideal for a professional who thrives in a fast-paced environment, manages multiple priorities with discretion, and ensures seamless daily operations. The Virtual Executive Assistant will act as a key liaison, handling administrative responsibilities, scheduling, communications, and project coordination to enable our leadership team to focus on strategic initiatives.

Key Responsibilities

• Provide high-level administrative support to C-Suite executives, including calendar management, email correspondence, travel arrangements, and meeting coordination.

• Prepare, proofread, and manage internal and external communications with professionalism and accuracy.

• Conduct research, compile data, and create reports, presentations, and executive summaries as needed.

• Serve as the point of contact between executives and internal teams, clients, and external stakeholders.

• Assist with project management, ensuring deadlines are met and follow-ups are executed efficiently.

• Maintain confidential records, documents, and sensitive information with discretion and security.

• Proactively anticipate needs and propose solutions to improve operational efficiency.

Required Skills and Qualifications

• Proven experience as an Executive Assistant, Virtual Assistant, or similar role supporting senior executives.

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and collaboration tools like Slack, Zoom, or Trello.

• Ability to handle confidential information with integrity and professionalism.

• Excellent problem-solving skills and a proactive approach to tasks.

Experience

• Minimum 3–5 years of experience in an executive support or administrative role, preferably in a remote or hybrid environment.

• Experience supporting C-Suite or senior-level executives in a fast-paced corporate setting is highly preferred.

Working Hours

• Full-time remote role with flexible working hours aligned with the executive teams schedule.

• Occasional participation in meetings outside standard business hours may be required, depending on time zone differences.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy in work.

• Ability to multitask and prioritize in a dynamic work environment.

• High level of digital literacy and comfort with cloud-based tools and communication platforms.

• Excellent interpersonal skills to build positive relationships across teams and external stakeholders.

• Self-motivated, resourceful, and capable of working independently with minimal supervision.

Benefits

• Competitive salary and performance-based incentives.

• Fully remote role with flexibility to work from anywhere.

• Professional development opportunities, including training and mentorship.

• Access to cutting-edge tools and software to support productivity.

• Collaborative and supportive company culture with a focus on work-life balance.

Why Join The Elite Job

At The Elite Job, we are committed to empowering our team members and fostering growth. You will work alongside accomplished professionals in a dynamic, fast-paced environment that values initiative, creativity, and excellence. Join us to play a critical role in supporting our leadership team, influencing strategic decisions, and making a tangible impact on the organizations success—all from the comfort of your remote workspace.

How to Apply

Interested candidates are invited to submit their resume and a compelling cover letter detailing their relevant experience and motivation for joining The Elite Job. Please include Virtual Executive Assistant – C-Suite Application in the subject line and email your application to us.