Company: The Elite Job

Location: Singapore

Employment Type: FULL_TIME, PART_TIME

Date Posted: 2025-10-25

Valid Through: 2026-10-25

Job Summary

The Elite Job is seeking highly motivated and detail-oriented Virtual Executive Assistants to provide top-tier administrative support to executives of US-based companies. This remote position offers a unique opportunity to work in a fast-paced, dynamic environment while managing schedules, correspondence, and strategic projects that directly impact business operations. The ideal candidate is proactive, tech-savvy, and excels in maintaining confidentiality and professionalism in a virtual setting.

Key Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel plans.

• Draft, edit, and proofread emails, reports, presentations, and other professional documents.

• Serve as the primary point of contact for internal and external stakeholders, ensuring timely communication and follow-ups.

• Assist with project management by coordinating tasks, tracking deadlines, and preparing status reports.

• Conduct research, compile data, and prepare executive summaries to support decision-making.

• Manage confidential information with discretion and professionalism.

• Coordinate virtual meetings, including setting agendas, taking notes, and tracking action items.

• Handle ad hoc tasks and special projects as assigned by executives.

Required Skills and Qualifications

• Proven experience as an executive assistant, virtual assistant, or in a related administrative role.

• Excellent written and verbal communication skills in English.

• Strong organizational, time-management, and multitasking abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Google Workspace, Zoom, Slack, or Trello.

• Ability to work independently and proactively in a remote environment.

• High level of discretion and confidentiality.

• Exceptional attention to detail and problem-solving skills.

Experience

• Minimum of 2–3 years of experience supporting C-level executives or senior management is preferred.

• Experience working with US-based companies and understanding US business culture is a plus.

Working Hours

• Full-time remote role.

• Flexible schedule; must overlap at least 4–6 hours with US Eastern or Pacific Time zones.

• Occasional participation in early morning or late evening meetings may be required.

Knowledge, Skills, and Abilities

• Strong interpersonal skills and professional phone/email etiquette.

• Ability to prioritize tasks and adapt to changing demands.

• Competence in digital tools, scheduling platforms, and virtual collaboration software.

• Analytical mindset and capacity to handle confidential and sensitive information.

Benefits

• Competitive salary and performance-based incentives.

• Flexible work-from-home environment.

• Opportunity for career advancement within The Elite Job network.

• Professional development and training resources.

• Supportive and collaborative virtual team culture.

Why Join Us

At The Elite Job, we value talent, reliability, and dedication. Joining our team means working with some of the most innovative US-based companies while enjoying the freedom of remote work. You will be empowered to make an impact, grow your skillset, and take ownership of meaningful projects while balancing your professional and personal life.

How to Apply

Interested candidates are invited to submit their resume and a cover letter highlighting their relevant experience and why they are a great fit for this role. Please include examples of past executive support experience and proficiency with virtual collaboration tools. Applications should be sent to us with the subject line: Virtual Executive Assistant.