Administrative Assistant - Urgent Hire

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We are looking for a capable Administrative Assistant to join our passionate team at enoc in dubai, dubai.
Growing your career as a Full Time Administrative Assistant is an incredible opportunity to develop useful skills.
If you are strong in cooperation, planning and have the right experience for the job, then apply for the position of Administrative Assistant at enoc today!

Job Title

Administrative Assistant




Business



Job Purpose

To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements.




Principal Accountabilities

Communication:

•    Receives telephone calls and records and relays messages

•    Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc ...

•    Coordinates/follows up with other departments for purposes of  information gathering 

•    Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager

•    Prepares presentations to internal/external parties

•    Prepares meeting agendas and takes the minutes of the meetings 


Office Management:

•    Schedules meetings and reminds manager/department staff of the same

•    Coordinates conferences/events/activities

•    Organizes and maintains departmental files

•    Requests and receives office equipment/stationary

•    Receives department visitors

•    Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave

•    Monitors staff attendance and informs the manager of late arrivals/early departures


Travel

•    Handles necessary travel arrangement through coordination with government relations and travel agents




General

•    Performs similar or related tasks as requested by the manager

•    Records departmental budget expenditure

 




Additional Principal Accountabilities



Experience

Secondary Education (12 grades)

3 years experience in a similar capacity

Sound knowledge of Microsoft Office (Word, Excel and Power Point)

Good written and spoken English/Arabic

Good interpersonal skills






Benefits of working as a Administrative Assistant in dubai, dubai:


● Learning opportunities
● Company offers career progression opportunities
● Advantageous package
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